Administrator Accounts Payable
Position Summary
Introduction
Responsible for overseeing the day-to-day operations of the Accounts Payable department. This includes managing a team of Accounts Payable staff, ensuring that invoices are processed accurately and timely, and that vendor relationships are maintained
Job description
• Participate in planning process for section. Execute plans within standard.
• Assist with preparation of monthly intercompany accruals
• Comply to and enforce accounting standards and procedures.
• Review and submit invoices for processing. Prepare general ledger reconciliations. Assist external and internal auditors where required.
• Manage performance of the team to achieve business objectives.
• Supervise and plan activities to ensure effective task execution.
• Supervise subordinates key performance areas – and take corrective measures when necessary.
• Ensure all staff is aware of all relevant policies and procedures pertaining to Accounts Payable.
• Ensure administration of VAT invoices to comply with SARS requirements. Maintain the retention account. Follow up and attend to Creditors queries as well as attend to any internal audit queries where necessary. Comply with following:
• Updating / verifying of vendor banking details.
• Ensure that long outstanding items on the accrual gets cleared/resolved.
• Check/ verify batches captured on JDE and are approved and posted
• Responsible for all weekly payments to be processed. Comply with the following:
• BRMO Connect / meetings, Compile cash requisition and submit to Head Office. Run integrity reports in JDE and clear if there are any.
• Ensure to review final recons for payment purposes and resolve and escalate recon issues. Ensure all filing of payments, invoices, reconciliations, and statements. Comply with the following:
• Capture and reconcile credit card payments. Compile monthly control sheet to submit to HOD Finance.
• Reconcile all sundry creditors and large accounts – not reconciled by the creditor’s clerks.
• Create file of all VAT claimable invoices. Order monthly stock for office requirements.
• Ensure all vendor account reconciliations are performed and reviewed.
• Maintain and capture the query registers on excel spreadsheet.
• Compile the Creditors review and accruals report.
Minimum requirements
• 2-3 Years Previous experience in a supervisory role in a financial environment
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If a BRMO employee or BRMO Contractor become aware or know of any unethical or dishonourable behaviours in Assmang BRMO or by Assmang BRMO Employees, including but not limited to canvasing for gifts or favours, requesting handling fees or bribes, etc., such unethical or dishonourable behaviours should be reported by contacting Whistle Blowers (Pty) Ltd.
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| e-Mail addres | information@whistleblowing.co.za |
| Website: | www.whistleblowing.co.za |